How Does a VoIP Phone Number Work?

VoIP is an established technology that allows anyone to make phone calls over the internet. It takes analog voice signals, transforms them into digital signals or voice packets, sends them through the internet, and they come out the receiving end as HD sound. VoIP has become the preferred phone option for both individuals and businesses as bandwidth has grown.

People prefer VoIP to traditional phone lines as it outperforms analog phones. And it can do it for half the price. Today, VoIP utilizes the latest form of communication. There are free VoIP apps for smartphones that offer conference calls, international calls, and video calls. In addition to the significant capabilities, cloud phone service companies offer voicemail to email, call recording, configurable caller ID, and more. You can also work remotely and take calls.

The hottest technology for business and personal use nowadays is VoIP and virtual phone technologies. With VoIP cloud phone systems, you may call from any phone, whether a cell phone, computer, virtual phone, laptop, or desk phone.

What is a VoIP phone number? How does a VoIP phone number work?

It’s a legitimate phone number, but it’s not tied to a specific phone line. An extension is a virtual phone number with a public Direct Inward Dial (DID) number.

This is the number you get when you sign up for VoIP (Voice over Internet Protocol). It’s the same sequence of digits you type on a dial pad to make a phone call. An internet-enabled device such as a desktop computer, laptop, tablet, smartphone, or, of course, a VoIP phone can contact a VoIP number.

VoIP phones have a low learning curve and technological know-how. Most of them are plug-and-play devices, meaning you can simply put your IP phone into a LAN port, and it will register on the VoIP network. Use your VoIP number as a regular phone number from there.

The Difference Between Traditional Phone Numbers and Vo Ip Phone Numbers?

Although a VoIP number appears and functions in a similar way to a traditional landline phone number, there are several changes. As a starting point, VoIP is a data network that sends digital signals through high-speed internet broadband connections, whereas traditional telephone companies rely on copper lines to convert telephone calls into electrical signals. Many choices are now available that were previously unavailable with standard landline phone lines, including:

Using toll-free numbers

Previously, only major corporations could afford toll-free numbers, but this has changed. Now, even small and midsize businesses can utilize a toll-free number so clients from anywhere can call them for free.

You don’t want to charge your clients every time they contact you, right? If someone has a problem with one of your items, they can quickly contact your company. Customers appreciate knowing they can reach you at any time.

Shared lines are also an option.

VoIP enables number portability. Those calls can be answered from any device that has the same number, eliminating missed calls and the requirement for call transfers. This is especially useful for retail and restaurant franchises where customer service is paramount.

Area code selection

Area codes are used by traditional phone service companies to set call prices, notably long distance calls, unlike VoIP phone numbers, which are not location-based. So long as your VoIP service provider offers it, you can choose an area code that doesn’t match your actual location.

Get an area code so you can start making local calls and avoid long-distance charges. Similarly, your clients can reach you by dialling your local number. This approach is suitable for organizations with several locations and those seeking local credibility.


Your VoIP number is portable, so you may use it to access your account from anywhere. So, unlike traditional landline phone service, you don’t have to ask the telephone company to relocate your copper phone line to a new address. With VoIP, you can keep your existing number and continue business as usual. This eliminates unnecessary downtime and expenses associated with upgrading marketing assets, including websites, brochures, and business cards.


Your communications services should grow with your company and users. Buying new servers and additional copper wiring systems may be necessary for traditional telephone networks, but not with VoIP. In a VoIP network, your ability to add more users is only limited by your bandwidth, which can be increased as needed.

Your staff will frequently switch devices to perform tasks. With mobile devices, they may go from the office to the field and resume where they left off. With VoIP, your employees can work remotely and catch up on tasks.


There are few things more practical than being able to contact anyone, anywhere, at any time. To make VoIP calls, all you need is a reliable internet connection. Call, and business number management becomes easy. With hosted services, you can forget about setup and upkeep. You have access to all the basic and advanced capabilities you need for a smooth communications system.

Why should I choose VoIP for my business?

Low Price

Voice over Internet Protocol (VoIP) is a technology that allows you to make and receive calls using your broadband internet connection. This removes the need for multiple individual telephone lines, resulting in a reduction in operational expenses.

‍Improved call quality

Unlike other communication methods, VoIP calls make use of your internet connection, resulting in greater call quality than other options. Customers can make high-definition voice calls via the internet, with crystal-clear audio, using a VoIP phone system.


Another advantage of VoIP is the degree to which it may be customized. VoIP can be tailored to meet the specific requirements of your company. In part because of this adaptability, setting up an IP phone system for your company is a straightforward process. Aside from bandwidth, it is theoretically possible to add thousands of new users.


VoIP has changed over time, with programs like Skype and FaceTime being among the most prominent examples. VoIP is one of the most dependable telephony technologies, and it has been used by a large number of enterprises throughout the world.

‍Easy to scale up

VoIP has scalability. Because VoIP uses the internet to make calls, implementing different users is simple. You can add phones and licenses instead of new lines. This means VoIP can scale to suit your present and future needs.


Many enterprises need portability. A VoIP phone system allows enterprises to be as mobile and portable as possible. Using a VoIP network, you can link mobile phone and desk-based users to your phone system. Due to VoIP’s mobility, mobile employees or home workers can directly connect to your VoIP telephone system utilizing your VoIP network.

Learn More: Can I Use My VoIP Phone Anywhere?

‍Securing the future

Another benefit of VoIP is its future-proofing. One of the undying technologies is the Integrated Services Digital Network (ISDN). Replacing your business’s telephone system with VoIP ensures that it is contemporary and not obsolete. This future-proofing protects your company’s investment. With a VoIP phone system, you can be confident that you’re using the latest technology and that your investment is secure.

‍Being Mobile

Businesses desire to be more mobile, and a VoIP phone system may be able to assist them in this endeavour. VoIP connects seamlessly with business mobile phones, allowing you to take your VoIP phone system with you wherever you go.

Modern Technologies

VoIP is the present standard. It defines modernity and communication. Upgrading to a VoIP phone system allows your company to make use of modern comms’ greatest features, HD voice, and cheaper costs.

What Type of Business Benefits the Most from Vo Ip Service?

VoIP technology is already in widespread usage in a large number of businesses around the world. Free internal calls among employees are extremely beneficial, although certain industries benefit more than others from this perk. For firms that make a large number of national and international calls, VoIP office phone systems are an excellent choice. The use of a VoIP system can significantly reduce the cost of such calls.

Customer Support

Most companies provide customer support via the phone. Customers call businesses to address issues and receive personalized solutions. VoIP technology can help all call centres save money.

The VoIP phone service can reduce wait times by efficiently routing incoming calls to available agents, accessing voicemails through email, training agents using live call monitoring, and collecting call data to evaluate each agent’s performance.

Hotels, resorts and the hospitality sector

VoIP services can help hospitality professionals wow their customers. A hospitality VoIP system may include the following features: Dialing a specific department or personnel number; Customize “music on hold” to keep callers hooked. Business calls can be recorded to assess staff performance and avoid poor conduct.


The e-commerce industry is extremely competitive. Customers want rapid response times. A VoIP system can assist e-commerce enterprises. Call records to validate claims; smartphone capabilities for a comprehensive mobile experience; auto attendant to direct calls to a free agent; CRM connectors allow customer support agents to draw up customer data instantly, including recent transactions and shipping status.

Banking & Financial Services

Experts in finance understand the value of money and the impact of every penny. Call recording and live call monitoring help train agents and enhance call quality, while call recording can help eliminate confusion, misunderstandings, and non-compliance issues.

Travel Agencies

Travel agents are paid solely on the basis of the client experience. A VoIP system can help a travel agent succeed. It allows you to swiftly discover an available agent and redirect the call while keeping clients calm with music on hold.

Real Estate

In real estate, clients have options. To clinch sales, a real estate agent must create a fantastic buyer experience. VoIP systems aid real estate brokers in many ways, including providing a cloud-based phone system for client communication and virtual numbers for various purposes. They can help a small real estate office gain credibility by allowing agents to share photographs with clients instead of switching to email.


Large hospitals have VoIP services, but so can clinics, aged care facilities, and nursing homes. Wireless VoIP devices can offer a secure communication environment. The ability to accurately transfer calls to the right department or even individual doctors and nurses; customizable menus for quick solutions; and lower hold periods are important for better patient care.

Final Thoughts

So you think VoIP is excellent for your company (as it should be). But are you confident your present infrastructure can manage the deployment? What exactly does your business’s communication need with a VoIP system? Contact a reliable VoIP provider like My Fonetel and ask what VoIP service they can provide to improve your business phone. Preparation requires self-evaluation of your internet service and network infrastructure. Your inspection could lead to a more efficient communications system for your company. It’s best to contact a reliable local VoIP service provider to evaluate your business’s needs. VoIP’s benefits will quickly outweigh the small extra cost.


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